Mandarin Software Solution

Maintain Better Control of Your Vendors

Mandarin is a software solution designed to deliver better management of your vendors.
It also aids the efficiency of the Tendering and Performance Monitoring process.


  • Supply chain management
  • Pre-qualification process
  • e-Tendering
  • KPI assessment

Also available:

  • Training records module
  • Snagging system (free download available)

Mandarin Facilitates:

Supply chain management
Manage your supply chain with ease by passing the onus of data entry and record updates on to your Vendors. Your role becomes easier by simply managing the exceptions and failures. The system also ensures your vendor records are kept refreshed by sending out regular requests for updates when insurances and other certifications and memberships are known to be expiring. The PQQ can also be sent out for updating at user-defined intervals.
Strict pre-qualification process applied to your vendors
Supplier applications are vetted and authorised by nominated persons before a vendor is accepted into the system. We tailor the ePQQ form to your exact requirements and different versions of the PQQ can be created as a template for different vendor types. Therefore your PQQ used for an architect can be very different and less detailed than for a labour sub-contractor if required.
Powerful e-Tendering
The system also manages your Tender Enquiries enabling you to search your Vendor database for compatible vetted Vendors by matching their attributes to the requirements of each particular tender work package. Tender Enquiries are sent by email along with links to facilitate downloading of any supporting documents. The quotation process is also simplified as, in addition to returning a detailed quotation file, a total price for the work package is also returned by the vendor and stored. Contracts are awarded through the system.
KPI assessment tools included
When the work is complete a KPI assessment feature will activate to review the performance of the supplier to ascertain if they should be considered for further service provision.
Vendor risk reductions
Compliance with quality and business management systems is of paramount importance these days. In order to win the big contracts you need to demonstrate that your control systems can ensure the quality, efficiency and safety of your own supply chain.
Audit compliance
Mandarin delivers the proof that your organisation has applied due-diligence over the vendors you work with. We provide you with the tools that will ensure you apply stringent qualifying and monitoring of your supply chain to verify that they are fully compliant, and that they keep their obligations in respect of insurance cover, accident reporting and other business aspects up to date.
Time and money savings
It’s obvious that it is a big job to keep on top of your vendors list on a manual basis, especially if you have lots of vendor records. Using a system like Mandarin will cut down on staff time in managing the labour intensive procedures involved with the processes involved. Paper is reduced as all documentation is dealt with as a stored attachment of a scanned document.

Product Overview

Our Mandarin software is available as separate unit modules. We have modules for managing Vendor Risk, sending Tender Enquiries and performing KPI assessments.
Read about our individual Mandarin system modules here...

Mandarin Modules

We are confident that Mandarin will deliver large cost and efficiency benefits to your business. In addition to minimising Vendor risk you will save costs in areas like staff efficiencies and reduced paper production. Read more about how this system will benefit your business ...

Mandarin Benefits

Our system is competitively priced. We charge a system set-up fee initially to cover the costs of creating your e-PQQ and email templates and a simple monthly amount per-user thereafter. Read more about our pricing here...

Mandarin Pricing

Video Demonstration

View the video demonstration below to see Mandarin's potential for yourself.